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Position Details
Reference Number 14453
Position Title Assistant to the Executive Team and National Director | Executive Assistant | Aged Care | Redfern
Employment Type Permanent Full Time
Organisation Aged Care Plus
Location Aged Care Plus Support Services
Award/Enterprise Agreement Award Free
Position Summary


  • Permanent Full Time Position - 38 hours per week
  • Provide Assistance to a results orientated Executive Team and energetic National Director
  • Leading faith based Aged Care provider


About Us

The Salvation Army (TSA) Aged Care currently operates 2000 residential care places across 20 residential aged care facilities, seven retirement villages and a broad range of Community Care services to support people to remain in their own homes as they age. As a leading faith based organisation, we take a person centred approach to care and are committed to meeting the physical, emotional and spiritual needs of each of our care recipients. At The Salvation Army we have a heart for people – a deep and powerful need to care for others. Our Better Practice and other international awards are a testament to the importance we place on providing the best care.  


About the Role

We are seeking a highly experienced, confident and capable Executive Assistant to provide a full range of timely, confidential, administrative and executive support to the Executive Team and National Director – Aged Care.  Based at our modern office in Redfern, you will work closely with the National Director and the General Manager cohort to support their activities and free them up to operate effectively in their specialist areas.  We are looking for a person who can effectively and positively adapt to change, as well as work and thrive under pressure. As the team travel frequently, you will need to be able to work independently and comfortably be a self starter.  You will possess a friendly, positive attitude, an understanding of the demands of a fast paced, busy work environment and the initiative to influence and be an active member of the Executive team.  

This is a challenging and rewarding role that offers great variety on a daily basis.  Your duties will include (but are not limited to):

  • Preparation of meeting agendas, minute-taking and timely distribution
  • National Director initiated Research and projects as directed
  • Assisting with production of general correspondence, memoranda, presentations, key reports (executive and board level) and correspondence of a confidential nature
  • Liaise with stakeholders, booking of rooms, facilities, catering etc.
  • Building stakeholder confidence in and enhancement of the reputation of the executive office
  • Work closely with all General Managers to ensure a consistent approach with regards to systems, approach and timeliness
  • Ensuring records management is systematic and compliant with policy and procedures
  • Extensive diary and email management for the National Director and other members of the team
  • Phone screening and management of correspondences
  • Co-ordination of domestic and international travel and accommodation
  • Reconcile corporate credit card and assist in preparing and maintaining budgets
  • Ad-hoc additional tasks as required


About You

To be successful in this role you will:

  • Have an understanding, empathy, appreciation and the ability to promote the Christian values and ethos of The Salvation Army
  • Possess a minimum of a Certificate IV in Business Administration or equivalent. A Bachelor of Business Administration will be highly regarded
  • Have demonstrated, extensive experience as an Executive Assistant – C-suite level
  • Demonstrate a solution-focused mindset, with the ability to anticipate potential issues, and make sound judgement calls
  • Maintain confidentiality in all areas of work
  • Bring creativity, initiative, flexibility, energy and a strong work ethic to all that you do
  • Ability to work in a fast paced environment with conflicting priorities and deadlines
  • Be comfortable with change and ambiguity
  • Possess strong time management and work prioritisation skills
  • Be able to demonstrate computer literacy proficiency; particularly with Lotus Notes (preferable), MS Office Suite (word, Excel and PowerPoint), Acrobat PDF Professional and Visio
  • Typify excellent communication and relationship management skills, with the ability to liaise effectively with both internal and external stakeholders at all levels


How to Apply

If you wish to bring your talents to a supportive but highly professional Executive Team and National Director, please apply online following the steps below:


External Applicants

1. Click the 'Apply Now' button
2. Click the 'Register & Apply' button to complete the online form and application


Current Salvation Army Employees

1. Click the Apply Now button
2. Click 'Login & Apply' button 
3. If you do not have a password, click the 'Forgotton password or username' link.
4. Enter your payslip email address and follow the prompts
(If you experience difficulties, please contact your local HR team.)


Applications must include a current resume and cover letter addressing your suitability against the position selection criteria.


For further information please contact: Amy France, Talent Acquisition Specialist on 02 9779 9433

Applications will be assessed upon receipt and we will be interviewing as soon as a shortlist has been determined – apply today!

Offers of employment will be subject to a national criminal history record check. Please note to apply for this position you must have the right to work in Australia.

Contact Person Amy France
Closing Date 05/07/2019
Position Description
Assistant to Executive Team and National Director Aged Care.docx Open
Please note that this position will close at 11:45pm (AESDT) on the closing date.
Please ensure your application is added before this time as we do not accept late applications.